State of Arizona :

 

Job Information
Job Title:  ADMINISTRATIVE SERVICES OFFICER 1 
Agency:  DEPARTMENT OF TRANSPORTATION 
Job Reference ID:  43147 
Category:  OFFICE AND ADMIN SUPPORT 
Grade:  19 
Posted Date:  12/06/2018 
Close Date:  12/10/2018 
Job Description

Under the general direction of the Roadway Engineering Group Manager the Administrative Services Officer 1 directs, manages, and oversees the following core functions of the Roadway Engineering Group. Other duties include:




 

ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT)

Driving the future of transportation with a diverse and innovative team

To learn more about our team CLICK HERE

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

 

Infrastructure Delivery and Operations Division (IDO)

ADMINISTRATIVE SERVICES OFFICER 1

                                                                                                                                               

To learn more about the Infrastructure Delivery and Operations Division (IDO)

Click Here

LOCATION

205 S. 17th Avenue, Phoenix, AZ 85007

JOB SUMMARY

 

Under the general direction of the Roadway Engineering Group Manager the Administrative Services Officer 1 directs, manages, and oversees the following core functions of the Roadway Engineering Group. Other duties include:

·         Research, interpret and apply administrative rules; Arizona State statutes; agency policies, procedures and practices

·         Formulate budget proposals, project allocations, develop fiscal activity reports and assess on-going fiscal activities to maintain accounting and fiscal operations

·         Supervise payroll, accounts payable; approving expenditure of funds; analyzing and interpreting expenditure data

·         Support the recruitment, certification, eligibility, and verification process of staffing, interprets and follows agency disciplinary and grievance procedures for the Group.

·         Corroborate and refer administrative personnel investigations to employee relations

·         First line supervisor for the Group support staff

·         Establish direction; set goals and priorities; disseminate work activities; review work accomplishments; record and formulate employee   performance for corrective action disseminated by supervisor

·         Organize, implement and oversee special projects including but not limited to; Strategic Planning; Land Building & Improvement; Capital Improvement; Fixed Assets; Group office facilities maintenance work activities; Awards & Recognition Programs and     Group specific programs

·         Liaison – Group contact for multiple individuals/group/departments including but not limited to: State Engineer’s Office; Accounts Payable; Procurement

 

  KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

·         Principles and practices of Human Resources administration

·         Applicable Arizona Revised Statutes ADOA Personnel System and Rules

·         Budgeting principles & fiscal management

·         Leadership and management principles

·         Strategic planning methods

·         Principles to conduct research and compile finds

·         Oral and written communication techniques

·         Computer applications and software

 

Skills in:

·         Research and complex analysis

·         Interpersonal and employee relations

·         Supervisorytechniques

·         Problem solving and conflict resolution

·         Work organization, multitasking, and time management

·         Preparing reports and correspondence

·         A self-starter, with the ability to work independently and communicate effectively

·         Interpreting statutes, rules, policies and procedures

Ability to:

·         Apply rules and regulations fairly/consistently

·         Adapt to changing conditions

·         Develop organizational capabilities and integration of strategic objectives

·         Articulate with clarity

·         Remain calm and professional in stressful situations

·         Inspire cooperation and confidence

·         Create a trusting environment

·         Perform complex tasks utilizing computer applications/software

 

  PREFERRED REQUIREMENTS

The ideal candidate for this position will have;

Minimum of three years Administrative Assistant III experience or equivalent. Experience utilizing various web-based applications. Familiarity with federal and state policies, procedures and rules.   Experience with automated fiscal/procurement system.

BENEFITS

The State of Arizona provides an excellent comprehensive benefits package including:

·         Affordable medical, dental, life, and short-term disability insurance plans

·         Top-ranked retirement and long-term disability plans

·         Accrued vacation at 4.00 hours bi-weekly for the first 3 years

·         Sick days at  3.70 hours bi-weekly

·         10 paid holidays per year

·         Deferred compensation plan

·         Wellness plans

Please visit http://www.azdot.gov/Inside_ADOT/HR/Employment.asp to learn more about benefits given to ADOT employees.

 PRE-EMPLOYMENT REQUIREMENTS

This position requires possession of a valid Arizona Class D Driver License.  Candidates for this position must complete page 5 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR).  The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I).  The review must show an acceptable driving record prior to any offer of employment being made by ADOT.  Employment is contingent upon an acceptable MVR.

 

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

ADOT supports a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of the Agency, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

To submit your resume click the "APPLY NOW" button below

Having trouble applying for this position?

Email [email protected] or call (602) 542-4700 for assistance.

 

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $33,435.00-59,812.00 

 

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