State of Arizona :


Job Information
Job Reference ID:  43894 
Grade:  19 
Posted Date:  04/15/2019 
Close Date:  06/06/2019 
Job Description


Arizona Department of Education


serving Arizona's education community, and actively engaging parents,

ensuring every student has access to an excellent education



Program Project Specialist II

 Exceptional Student Services (ESS) Section

Phoenix Location

Salary Range: $40,000 - $45,000


Closing Date: 4/17/19

Job Code: AUN04463  Grade: 19


The Arizona Department of Education (ADE) is committed to ensuring academic excellence for all students.  We seek highly qualified professionals who share our passion for enriching students’ lives.  For more information about ADE, visit






ADE’s comprehensive benefits package includes: health, dental, vision, supplemental and dependent life insurance and short-term disability.  Also provided are a deferred compensation plan, sick leave, vacation leave, and ten paid holidays per year.  It is mandatory to participate in the Arizona State Retirement System plan (ASRS), which includes long-term disability (after a 27-week waiting period as a state of Arizona employee).



The Arizona Department of Education (ADE) Exceptional Student Services (ESS) Section is seeking a Program Project Specialist II. 



  • Provide administrative support to the Director of Operations for ESS.
  • Maintain a manner of confidentiality and decision-making judgement.
  • Manage incoming calls and calendar/meeting schedule.
  • Organize travel arrangements.
  • Assist divisional staff on various projects and initiatives daily.
  • Assist in preparation of program-specific reports and inquiries and/or correspondence.
  • Participate in annual program evaluations.
  • Assist in gathering and organizing qualitative data, construction of databases, website editing, and interpretation of data that support the reporting of state performance measures.
  • Research, interpret, and draft policies and procedures for authorizing legislation.
  • Manage communications and timelines for all data collections for ESS which ensures compliance with requirements under the Individual with Disabilities Education Act (IDEA) and public reporting.
  • Assist with out of state travel arrangements for directors and staff.
  • In-state travel is required for this position.



Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.



  • Database queries
  • Content Management Systems (CMS)
  • WordPress
  • Administrative support
  • Telephone hardware and software


  • Excellent communication both oral and written
  • Interpersonal skills that promote public and customer relations
  • Organizing, scheduling, coordinating, and transcribing
  • Excellent time management strategies
  • Expert skill in Microsoft Word, Excel, PowerPoint, Outlook, and Internet Explorer


  • Evaluate situations and respond quickly and tactfully
  • Problem-solve
  • Instill trust and confidence
  • Develop rapport with a variety of stakeholders
  • Develop and maintain professional relationships



Preference will be given to those applicants with:

  • Knowledge of common rules, laws, and regulations related to the US Department of Education, Arizona Statutes, and State Board of Education.



  • Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.  Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
  • Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.



The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer.  During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at [email protected].

                                                                                           Pref1, Pref2, Pref3, Pref4


Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $40,000.00-45,000.00 


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