Chief People Office :

 

Job Information
Job Title:  ADMINISTRATIVE ASSISTANT II 
Agency:  DEPARTMENT OF CHILD SAFETY 
Job Reference ID:  50776 
Category:  ADMINISTRATIVE 
Grade:  15 
Posted Date:  11/08/2019 
Close Date:  11/13/2019 
Job Description



Arizona Department of Child Safety

A New Beginning for Arizona’s Children

ADMINISTRATIVE ASSISTANT II
South Region
1450 S. Eastside Loop.

Tucson, AZ 85710

www.azdcs.gov

DCS Mission Statement

Successfully engage children and families to ensure safety, strengthen families, and achieve permanency.

JOB SUMMARY:

This position processes personnel actions and performs secretarial and administrative functions of a standard and confidential nature. 

JOB DUTIES: 

-          Prepares and submits hiring requisitions

-          Arranges interviews and submits hire paperwork

-          Screens and routes incoming calls and answers general inquires

-          Composes correspondence

-          Prepares agenda and meeting materials

-          Distributes incoming/outgoing mail

-          Building liaison

-          Establishes and maintains confidential files

-          Compiles and computes monthly statistical reports each month

-          Processes payroll and communicates related information

-          Submits, files and maintains Level One Fingerprint Clearance Cards

-          Performs other duties appropriate to the assignment

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

-          Styles and formats of difficult and complex reports

-          Composing routine letters and memos

-          Preparing and coordinating meeting/conference agendas

-          Business English, grammar and spelling

-          Basic mathematics

-          Department of Child Safety (DCS) Personnel Rules and Regulations

-          Human Resources Information Solution (HRIS) system

Skill in:

-          Verbal and written communication

-          Establishing and maintaining interpersonal relationships

-          Detailed work with accuracy and speed

-          Standard administrative functions

-          Gathering and summarize data for reports

-          Responding to public with tact, diplomacy and in timely manner

-          Working with material of a confidential matter

-          File maintenance

 

Ability to:

-          Adapt to changing priorities

-          Collaborate and coordinate completing assignments with other staff and agencies

SPECIAL SELECTION FACTOR(S): 

 

Requires the possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

 

Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration.

 

Must be able to secure and maintain an Arizona Fingerprint Clearance card.

Must be able to secure and maintain clearance from the CPS Central Registry.

PREFERRED QUALIFICATION(S):

-          Completing Personnel Action Transmittal (PAT) Forms

-          Use of Children's Information Library and Data Source (CHILDS) 

-          Use of HRIS

-          Familiar with entering timesheets

PRE-EMPLOYMENT REQUIREMENTS: 

Employment is contingent on the selected applicant passing a background investigation.

BENEFITS: 

We offer a comprehensive benefits package that includes: 

-          Sick leave

-          Vacation with 10 paid holidays per year

-          Health and dental insurance

-          Retirement plan

-          Life insurance and long-term disability insurance

-          Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT: 

Positions in this classification participate in the Arizona State Retirement System (ASRS). 

Enrollment eligibility will become effective after 27 weeks of employment.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2903. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

 

 

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $26,225.06-27,040.00 

 

Close Massege Box


Welcome to Get Accessible Now Accessibility. Loading please wait...


To pause and unpause the screen reader use Ctrl + SpaceBar.
To review and adjust the settings press the Back Slash "\".
To toggle on and off the list of keyboard commands press Alt + "K".
↑ and ↓ arrows use to select dropdowns and radio buttons.
Ctrl + Alt + ↑ = Move up one row.
Ctrl + Alt + ↓ = Move down one row.
Spacebar use to select checkboxes or button.
Ctrl + Shift + Backspace = Close the reader to allow third party readers to function or reopen it.

To exit any menu click the ESC key.


Here is a complete list of Keyboard Commands for this toolbar.
  • \ = List selected hotkeys
  • Ctrl + spacebar = Play or Pause Audio Reader
  • Alt + K = Keyboard Commands
  • Alt + F1 or Alt + H = Access Help and Technical support
  • Alt + M = Menu
  • Alt + S = Access the toolbar settings
  • Alt + I = Text increase font size
  • Alt + D = Text decrease font size
  • Alt + P = Readable text
  • Alt + L = Highlight links
  • Alt + N = Keyboard navigation
  • Alt + J = Grayscale
  • Alt + Y = Contrast
  • Alt + T = High Contrast
  • Alt + R = Clear Settings
  • Alt + 7 = Increase voice pitch
  • Alt + 8 = Decrease voice pitch
  • Alt + 9 = Increase audio rate
  • Alt + 0 = Decrease audio rate
  • Alt + + or Alt + V = Increase volume
  • Alt + - or Alt + B = Decrease volume
  • Esc = Exit the toolbar or any dialog
  • Ctrl + F5 = Refresh Page
  • Tab = Navigate to the next element
  • Shift + Tab = Navigate back
  • Ctrl + Alt + ↑ = Move up one row
  • Ctrl + Alt + ↓ = Move down one row
  • Alt + C = Access Certification
  • Ctrl + Shift + X = Close or open this toolbar
  • Ctrl + Shift + Backspace = Full close or open this service (with page reloading)
  • ↑ and ↓ arrows use to select dropdowns and radio buttons
  • Spacebar use to select checkboxes or button

Close Massege Box

Accessibility Tools

<
>
Accesibility guy
Get Accessible Now
Accessibility
Accesibility guy
Get Accessible Now
Accessibility
help Report Accessibility
Issues and Help
Close Get Accessible Now
Close
Play Play
Stop Stop
Pause Pause
Certification Certification
Hide Hide