State of Arizona :

 

Job Information
Job Title:  EMPLOYEE RELATIONS MANAGER 
Agency:  DEPARTMENT OF TRANSPORTATION 
Job Reference ID:  55035 
Category:  HUMAN RESOURCES 
Grade:  25 
Posted Date:  03/26/2020 
Close Date:  04/09/2020 
Job Description

The Employee Relations Manager manages the Employee Relations Section in the Human Resources Office of the Arizona Department of Transportation. The Employee Relations Section is the sole, consolidated provider of employee relations functions for the entire agency, serving a population of over 3,656 employees, providing advice and guidance to all levels of management from first-line supervisors to division directors and the Chief of Operations and ADOT Director. This position requires exercise of considerable independent judgment while handling employment matters of considerable sensitivity and confidentiality for ADOT. The incumbent is considered an expert with regard to federal employment laws and their effects on the agency.

  • Directs and manages the Employee Relations Sections, exercising considerable knowledge in the research of complex personnel related issues, to include corrective discipline, Personnel board appeals, work related performance problems, medical/behavioral barriers, employee organizations, solicitations, labor laws, the drug-and alcohol-free workplace program, FLSA, FMLA, return to work programs, and developing and recommending revision of internal policies.
  • Provides counsel and expert advice to all levels of agency management on all aspects of employee-related issues, including performance management, behavioral issues, corrective and disciplinary actions, consistency of discipline and other adverse actions, employee grievances, chronic absenteeism, documentation of employment actions and consequences, and drafting of personnel actions. Provides guidance and interpretation for the State Personnel Rules, agency policies, federal laws and regulations (including FLSA, FMLA, USERRA), and state statutes.
  • Assists employees with understanding their responsibilities and rights, and advises on dealing with workplace problems in a productive manner. Promotes and manages the agency’s Employee Assistance Program (EAP), providing services to management and employees for support in balancing their work and life issues and concerns.
  • Supervises the agency benefits administrator, responsible for administering the agency FMLA and donated annual leave processes; insurance applications and claims processing; open enrollment and qualified life events; retirement processing; interacting with the agency payroll office; and related benefit matters. Administers extended medical leaves (including medical leaves without pay), light duty request, returns to work, and medically related separations. Coordinates return to work of employees with industrial injuries. Advises managers with interpretations of FMLA rules, HIPAA, and other employee medical issues.
  • Investigates, analyzes, prepares documentation, and recommends agency positions on grievances for the ADOT Director, as well as for other complaints and appeals. Performs internal investigations, relating to workplace violence allegations, electronic equipment misuse, and into many other employee issues, often of a highly sensitive and confidential nature.
  • Develops and provides training for supervisors on HR programs to promote effective communications between management and employees, awareness of the State Service Personnel System, agency policies and practices as they relate to employee/management relations issues, disciplinary actions, and drug and alcohol abuse issues. Develops and present presentations and training workshops regarding employment law and employee relations functions.
  • Assists the assistant attorney general representing the agency with all disciplinary cases and personnel action complains that are appealed to the Arizona State Personnel Board or to the court system. Serves as the agency representative at Personnel Board hearings and other administrative hearings.
  • Challenges unemployment claims by all former employees when the reasons for departure were due to disciplinary action or other non-work related reasons that state rules define as insufficient to collect benefits to handle hearings for the agency, and tracks active claims.



ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT)

Driving the future of transportation with a diverse and innovative team

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

 To learn more about ADOT CLICK HERE and be sure to follow us on LinkedIn  

 

 Employee Relations Manager 

  LOCATION

 Human Resources

206 S. 17th Avenue, Phoenix, AZ 85007 

  JOB SUMMARY

The Employee Relations Manager manages the Employee Relations Section in the Human Resources Office of the Arizona Department of Transportation. The Employee Relations Section is the sole, consolidated provider of employee relations functions for the entire agency, serving a population of over 3,656 employees, providing advice and guidance to all levels of management from first-line supervisors to division directors and the Chief of Operations and ADOT Director. This position requires exercise of considerable independent judgment while handling employment matters of considerable sensitivity and confidentiality for ADOT. The incumbent is considered an expert with regard to federal employment laws and their effects on the agency.

Essential Duties and Responsibilities include but are not limited to:

  • Directs and manages the Employee Relations Sections, exercising considerable knowledge in the research of complex personnel related issues, to include corrective discipline, Personnel board appeals, work related performance problems, medical/behavioral barriers, employee organizations, solicitations, labor laws, the drug-and alcohol-free workplace program, FLSA, FMLA, return to work programs, and developing and recommending revision of internal policies.
  • Provides counsel and expert advice to all levels of agency management on all aspects of employee-related issues, including performance management, behavioral issues, corrective and disciplinary actions, consistency of discipline and other adverse actions, employee grievances, chronic absenteeism, documentation of employment actions and consequences, and drafting of personnel actions. Provides guidance and interpretation for the State Personnel Rules, agency policies, federal laws and regulations (including FLSA, FMLA, USERRA), and state statutes.
  • Assists employees with understanding their responsibilities and rights, and advises on dealing with workplace problems in a productive manner. Promotes and manages the agency’s Employee Assistance Program (EAP), providing services to management and employees for support in balancing their work and life issues and concerns.
  • Supervises the agency benefits administrator, responsible for administering the agency FMLA and donated annual leave processes; insurance applications and claims processing; open enrollment and qualified life events; retirement processing; interacting with the agency payroll office; and related benefit matters. Administers extended medical leaves (including medical leaves without pay), light duty request, returns to work, and medically related separations. Coordinates return to work of employees with industrial injuries. Advises managers with interpretations of FMLA rules, HIPAA, and other employee medical issues.
  • Investigates, analyzes, prepares documentation, and recommends agency positions on grievances for the ADOT Director, as well as for other complaints and appeals. Performs internal investigations, relating to workplace violence allegations, electronic equipment misuse, and into many other employee issues, often of a highly sensitive and confidential nature.
  • Develops and provides training for supervisors on HR programs to promote effective communications between management and employees, awareness of the State Service Personnel System, agency policies and practices as they relate to employee/management relations issues, disciplinary actions, and drug and alcohol abuse issues. Develops and present presentations and training workshops regarding employment law and employee relations functions.
  • Assists the assistant attorney general representing the agency with all disciplinary cases and personnel action complains that are appealed to the Arizona State Personnel Board or to the court system. Serves as the agency representative at Personnel Board hearings and other administrative hearings.
  • Challenges unemployment claims by all former employees when the reasons for departure were due to disciplinary action or other non-work related reasons that state rules define as insufficient to collect benefits to handle hearings for the agency, and tracks active claims.

 

  KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Employment Law, particularly of federal laws such as FLSA, FMLA, USERRA, civil rights laws (Title VII, ADA, ADEA, EPA), the USDOT Drug and Alcohol testing program, and all associated federal regulations and state rules. Arizona Revised Statutes, particularly Title 23 (Labor), Title 38 (Public Officers and Employees), Title 39 (Public Records), and Title 41 (State Government). Arizona Administrative Code, particularly a comprehensive knowledge of Title 2, Chapter 5 (the Personnel Rules).
  • Department and ADOA personnel policies and procedures and rules of the Arizona State Personnel Board; appeals processes beyond the Personnel Board.
  • Court Procedures and subpoenas; preparation of legal documents and legal defense tactics.
  • Training techniques and classroom instruction.
  • Investigative techniques and employee rights.
  • Computer forensics and electronic investigation techniques.
  • Goals, practices, missions and functions of the Department.

Skills in:

  • Oral and written communication.
  • Initiating and maintaining interpersonal relations with subordinates, management techniques, and project management skills.
  • Verbal and written negotiation and arbitration techniques.
  • Analyzing and evaluating a wide variety of technical and administrative data, goals and objectives, priorities and problem solving; organization and planning.
  • Time management.
  • Providing training.
  • Use of computers and office products.
  • Public speaking.

Ability to:

  • Plan, analyze, coordinate activities and establish priorities.
  • Develop effective operating procedures.
  • Supervise a team of professional-level staff members.

  

 PREFERRED REQUIREMENTS

The ideal candidate for this position will have:

Bachelor’s Degree from an accredited institution in Human Resources Management, Business Management, Public Management, or related field and five years’ experience in Employee Relations and/or managerial experience. 

 PRE-EMPLOYMENT REQUIREMENTS

This position requires possession of a valid Arizona Class D Driver License.  Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR).  The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I).  The review must show an acceptable driving record prior to any offer of employment being made by ADOT.  Employment is contingent upon an acceptable MVR.

  BENEFITS

The State of Arizona provides an excellent comprehensive benefits package including:

·         Affordable medical, dental, life, and short-term disability insurance plans

·         Top-ranked retirement and long-term disability plans

·         10 paid holidays per year

·         Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

·         Sick  time accrued at 3.70 hours bi-weekly

·         Deferred compensation plan

·         Wellness plans

Please visit http://www.azdot.gov/Inside_ADOT/HR/Employment.asp to learn more about benefits given to ADOT employees.

 

 

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

ADOT supports a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of the Agency, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

 To submit your resume click the "APPLY NOW" button below

 Having trouble applying for this position?

Email [email protected] or call (602) 542-4700 for assistance.

 

ADOT

 

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $72,000.00-85,000.00 

 

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