Chief People Office :


Job Information
Job Reference ID:  56272 
Grade:  21 
Posted Date:  05/21/2020 
Close Date:  05/26/2020 
Job Description


Arizona Department of Education

serving Arizona's education community,

ensuring every student has access to an excellent education.


To learn more about the Arizona Department of Education, CLICK HERE.


Program Management Processing Specialist

 Exceptional Student Services Section

Phoenix Location

Salary Range: $56,000 - $62,000


  • Performs initial and programmatic review of grant applications and completion reports to ensure accuracy and appropriateness for all Individuals with Disabilities Education Act (IDEA) applications for preschool students with disabilities and K-12.
  • Communicates with Grants Management to ensure timely programmatic review of funding applications, completion reports, and assist in the maintenance of effort processing when needed.
  • Work with Public Education Agencies (PEAs) regarding grant application, maintenance of effort, and completion report rejections with detailed explanations.
  • Processes high-cost child claims for preschool students with disabilities and K-12   reviewing Individual Education Plans (IEPs), submitted documentation, and follow-ups with PEAs appropriately.
  • Provides training internally and externally on all IDEA Program Management items for ESS.
  • Ensure that public, state, and federal reporting are pulled timely and accurately regarding allocations, maintenance of effort, expenditures, and other items.
  • Works with Grants Management, other units, and Information Technology (IT) to review processes and software implementation to ensure that systems are working accurately, timely, and meeting requirements.
  • In-state travel is required for this position.


Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.


  • Approval processes involved with grant applications, contracts, and other agreements
  • Understanding of fiscal components of the Individual with Disabilities Education Act (IDEA)
  • Arizona Department of Education (ADE) and Exceptional Student Services (ESS) structure and authority
  • State and federal laws, including OMB Uniform Grant Guidance
  • IDEA 2004 Reauthorization
  • Arizona Revised Statutes
  • Title 15
  • Education Division Administrative Regulations (EDGAR)
  • Uniform System of Financial Records (USFR)


  • Project and task management
  • Accounting, procurement, and budgeting
  • Public speaking and training development
  • Report writing
  • Analysis and problem-solving
  • Interpersonal relationships
  • Group dynamics and facilitation
  • Organization
  • Evaluation and monitoring


  • Attention to detail
  • Multi-task
  • Partner and work collaboratively


  • Preference will be given to those applicants with a Bachelor’s degree in finance or related field or equivalent experience.


ADE’s comprehensive benefits package includes:

  • Affordable medical, dental, life, and short-term disability insurance plans
  • Top ranked retirement and long-term disability plans
  • Deferred compensation plan
  • Accrued sick leave and vacation leave
  • Ten paid holidays per year
  • Wellness plans


  • (Early Childhood positions) Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.
  • Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.  Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
  • Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.


The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer.  During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at [email protected].

Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $56,000.00-62,000.00 


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