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Job Information
Job Title:  URR BILLINGS AND OFFICE MANAGER   (Program Administrator 1) 
Agency:  DEPARTMENT OF TRANSPORTATION 
Job Reference ID:  56301 
Category:  BUSINESS AND FINANCIAL 
Grade:  22 
Posted Date:  05/22/2020 
Close Date:  06/05/2020 
Job Description

The Program Administrator 1 under the direction of the Utilities & Railroad Manager, this position will support continuous improvement as a part of the Arizona Management System.




 ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT)

Driving the future of transportation with a diverse and innovative team

To learn more about our team CLICK HERE

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

 

Infrastructure Delivery and Operations Division (IDO)

 URR BILLINGS AND OFFICE MANAGER

 

(Program Administrator 1)

 

                                                                                                                                               

To learn more about the Infrastructure Delivery and Operations Division (IDO)

Click Here

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LOCATION

205 S.17th Ave, PHX, AZ  85007

JOB SUMMARY

 

The Program Administrator 1 under the direction of the Utilities & Railroad Manager, this position will support continuous improvement as a part of the Arizona Management System.

Additional Duties include:

 

·         Monitors tasks involved in the execution of agreements in compliance with Agency procedures within State and Federal  administrative rules, and policies

·         Ensure completion of all purchase orders, and verification of payment schedules are met

·         Coordinate with Utility Coordinators and Finance Management to finalize reconciliation of all agreements, assuring final costs are documented and monies due to or from ADOT are properly processed

·         Process and scan all agreement invoices, set up files and support the utility coordinator for agreement documentation

·         Provide feedback and follow up meeting decisions

·         Develop business processes to assure continuous improvement that can be validated

·         Research, special projects, operational planning and report preparation and documentation utilizing MS Office software

·         Prepare and manage agreement costs for Design Itemized Cost Estimates (DICE) and Subsurface Underground Engineering (SUE)

·         Developing accurate and concise reports for URR metrics notifying Project Manager of inconsistencies recommending viable solutions

·         Implementation of business process and improvements as part of a team

·         Provide expertise experience compiling, and analyzing reports, graphs, presentations to show information per project and or trends

·         Provide support to develop auto fill templates for often used forms in URR in the development of Master Agreements and templates for new agreements and work orders for the URR agreement process

·         Attend training to maintain and enhance technical and personal skills

 

  KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

·         Principles and practices of administration and management (includes but not limited to business math, accounting principles and practices and English grammar)

·         Agency and Department rules, regulations and operating procedures

·         ADOT AFIS and ProcureAZ software includes but not limited to, on-line research to obtain contractual information such as vendor, enter purchase requisitions, purchase orders and receivers (initiate and make payment and modify as needed)

·         Personal computer system and associated business and office software (word processing, spreadsheets, databases, graphics, scheduling and organizing, communication, business machines

·         Time and attendance software

Skills in:

·         Oral and written communication, research and problem solving skills

·         Interpersonal relationships, listening and maintaining a high level of confidentiality

·         Operating a variety of office machines

·         Organizational and time management

Ability to:

·         Plan, coordinate, analyze and establish priorities

·         Research and communicate appropriate level of information

·         Develop effective operating skills

·         Perform multiple tasks

·         Communicate effectively both verbally and in writing

·         Work under stressful conditions 

 

PREFERRED REQUIREMENTS

The ideal candidate for this position will have;

Ideal candidate have work experience in government procurement contracting

 

REQUIREMENTS

Bachelor’s Degree in Business, Public Administration or similar expertise

Arizona Driver's License

 

 BENEFITS

The State of Arizona provides an excellent comprehensive benefits package including:

·         Affordable medical, dental, life, and short-term disability insurance plans

·         Top-ranked retirement and long-term disability plans

·         Accrued vacation at 4.00 hours bi-weekly for the first 3 years

·         sick days at  3.70 hours bi-weekly

·         10 paid holidays per year

·         Deferred compensation plan

·         Wellness plans

Please visit http://www.azdot.gov/Inside_ADOT/HR/Employment.asp to learn more about benefits given to ADOT employees.

 PRE-EMPLOYMENT REQUIREMENTS

 

This position requires possession of a valid Arizona Class D Driver License.  Candidates for this position must complete page 5 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR).  The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I).  The review must show an acceptable driving record prior to any offer of employment being made by ADOT.  Employment is contingent upon an acceptable MVR.

 

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

ADOT supports a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of the Agency, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

To submit your resume click the "APPLY NOW" button below

Having trouble applying for this position?

Email [email protected] or call (602) 542-4700 for assistance.

 

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $55,000.00-70,000.00 

 

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