State of Arizona :

 

Job Information
Job Title:  ADMINISTRATIVE ASSISTANT 
Agency:  DEPARTMENT OF EDUCATION 
Job Reference ID:  53752 
Category:  ADMINISTRATIVE SUPPORT 
Grade:  17 
Posted Date:  06/30/2020 
Close Date:  07/03/2020 
Job Description



 

Arizona Department of Education

serving Arizona's education community, and actively engaging parents,

 ensuring every student has access to an excellent education

 

To learn more about Arizona Department of Education, CLICK HERE.

 

Administrative Assistant

 Student Achievement and School Excellence Section

Phoenix Location

Salary Range: $35,000-$45,000

JOB DESCRIPTION:

  • Provide administrative support to the Deputy Associate Superintendent as delegated. Such support includes, but is not limited to, maintain files, calendar requests, daily schedule, reports, database, other documentation as well as receive and respond appropriately to phone calls and e-mail
  • Prepare correspondence, reports, and requisitions
  • Coordinate and schedule travel, prepare appropriate forms related to travel, conferences, meetings and trainings. Attend meetings, presentations and conferences as appropriate
  • Serve as Committee of Practitioners Coordinator
  • Provide overall administrative support for the Educator & School Excellence Section
  •  Occasional in and out-of-state travel may be required for this position

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

Please note: For those selected for interviews, skills assessments may be administered as part of the interview process.

KNOWLEDGE:

  • Project planning
  • Report preparation
  • Coordinate and plan meetings
  • Coordinate and plan efficient travel arrangements
  • Office and clerical routines and procedures

SKILLS:

  • Strong correspondence skills
  • Develop effective operating procedures
  • Provide highly effective written and oral communication with strong attention to detail
  • Effectively manage resources and work within time constraints
  • Consistently provide a high level of customer service for all stakeholders
  • Work closely with supervisor on a variety of projects
  • Intermediate skills to include software programs such as Microsoft Outlook, Word (word processing, Excel (spreadsheets and computations), and Internet Explorer

ABILITIES:

  • Work with minimal guidance
  • Take meeting minutes
  • Maintain confidentiality
  • Research education related subjects including policies and regulations
  • Problem solve
  • Plan, coordinate, analyze, and establish priorities
  • Excellent organizational skills
  • Detail oriented
  • Manage multiple tasks with minimal supervision

SPECIAL SELECTION FACTOR(S):

  • Preference will be given to those applicants with previous administrative assistance experience in education or state government

BENEFITS OFFERED:

ADE’s comprehensive benefits package includes:

  • Affordable medical, dental, life, and short-term disability insurance plans
  • Top ranked retirement and long-term disability plans
  • Deferred compensation plan
  • Accrued sick leave and vacation leave
  • Ten paid holidays per year
  • Wellness plans

PRE-EMPLOYMENT REQUIREMENTS:

  • (Early Childhood positions) Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.
  • Position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.  Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).
  • Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

EQUAL OPPORTUNITY EMPLOYER:

The Arizona Department of Education is an EOE/ADA Reasonable Accommodation Employer.  During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the ADE Human Resources office at (602) 542-3186 or via e-mail at [email protected].

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $35,000.00-45,000.00 

 

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