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Job Information
Job Title:  Administrative Services Officer 2 
Job Reference ID:  57420 
Grade:  21 
Posted Date:  07/23/2020 
Close Date:   
Job Description


 Promoting Health and Wellness for all Arizonans”

Administrative Services Officer 2

Division of Prevention/Bureau of Women’s and Children’s Health

Location: 150 N. 18th Ave. Phoenix, AZ 85007


COME WORK WITH US!  The Arizona Department of Health Services is  hiring passionate and dedicated individuals looking to make a difference in the  public health industry.  We offer a  robust benefit package, including the ADHS Student Loan Assistance Pilot Program,where eligible employees can receive up to $200 per month for their outstanding  student loans.  Come check us out and see  how you can make a difference in the lives of all Arizonans


To learn more about ADHS CLICK HERE


This position supports two bureaus, Women's and Children's Health and Chronic Disease and Health Promotion. The individual in this role will advise and assist programs in all areas of contract requirements and ensures that programs comply with all state and agency fiscal and contractual policies and procedures


What will I be doing in this job?

-         Contract Management: advising and assisting programs in all areas of contract requirements, including developing fee schedules, deliverables, scopes of work, contract monitoring, contract closeouts, audits, evaluate fiscal programmatic data submitted by contractors, participate in contract negotiations

-         Reviewing and approving all contracts for the bureaus

-         Maintaining and reconciling contract logs monthly

-         Tracking, monitoring and approving contract expenditures to ensure contract and funding compliance

-         Processing invoices in Arizona Procurement Portal (APP), and non-APP in the Arizona Financial Information System (AFIS); verifying accuracy, timeliness and ensuring proper documentation exists before keying in payment information; verifying invoices against purchases orders and research discrepancies; correspond with vendors and programs to facilitate payment

-         Training, instructing, guiding and counseling program staff in policy and procedures related to procurement processes, contracts management, encumbrance and expenditure procedures

What does this job require?

-         Program funding structure, statutes, and mandates regarding program functions, mission, strategic plan, fund source requirements, statutory limitations, program spending plans, and policies and operations of the service unit;

-         Federal, state, and department rules, regulations, policies and procedures (e.g., financial management, accounting, procurement, grants management, personnel, and payroll systems)

-         Federal and state government operations and processes including legislative, appropriations and administrative processes and their underlying principles and concepts

-         Financial and database software programs

-         Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies

-         Conceptualizing planning and evaluating fiscal operations

-         Extracting, compiling, evaluating, analyzing, and presenting fiscal information and personnel data

-         Negotiating, facilitating, and resolving complex issues involving multiple interests

-         Skill in providing training and guidance to others

-         Problem solving

-         Multi-tasking

-         Conflict resolution

-         Decision making

-         Teamwork

-         Analyze data

-         Determine trends

-         Design process and implement plans

-         Interpret policies and procedures

-         Establish and maintain effective working relationships

-         Contribute to final outcomes

-         Work independently

-         Meet deadlines

-         Solve problems in variable situations requiring analytical, interpretive, evaluative, and /or constructive thinking within broadly designed policies and objectives

-         Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination



The ideal candidate will have:

-         Bachelor's Degree in either business or public administration or a related field with 3 years’ work experience in state accounting processes, budget analysis, purchasing, data processing or related administrative services work

-         Master's degree in a related field may substitute for one year of work experience

Licenses and Certifications?

Driving is required for State Business.

-          Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment.  Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).


To submit your resume click the APPLY NOW button below


The State of Arizona provides an excellent comprehensive benefits package including:


-  Affordable medical and dental insurance plans

-   Paid vacation and sick time

-   10 paid holidays per year

-   Wellness program and plans

-   Life insurance

-   Short/long-term disability insurance


-  Defined retirement plan 

-  Award winning Infant at Work program

-  Credit union membership

-  Transit subsidy

-  ADHS Student Assistance Pilot Program


CLICK HERE for more information on State benefits



ADHS Mission

To promote, protect and improve the health and wellness of individuals and communities in Arizona.


ADHS Vision

Health and Wellness for all Arizonians



All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.


Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.


Having trouble applying for this position?

Email [email protected] or call 602-542-4700 for assistance.


Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $0.00-52,000.00 


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