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Job Information
Job Title:  LEGAL SECRETARY II 
Agency:  ATTORNEY GENERAL, OFFICE OF 
Job Reference ID:  57520 
Category:  LEGAL/COMPLIANCE 
Grade:  16 
Posted Date:  10/02/2020 
Close Date:  09/19/2020 
Job Description



OFFICE OF THE ARIZONA ATTORNEY GENERAL

Legal Secretary II duties involve preparing and processing legal pleadings and documents necessary to litigate cases on behalf of the client agency.  This includes drafting and typing correspondence; answering inquiries from the client, court personnel, and others regarding case activity and status; coordinating and monitoring service of process, including communicating with the process servers and locate unit; entering calendar events, deadlines, and case activities in case management database (ATLAS) to track progression of activities, reflect case status and generate follow through action; independently generating legal forms needed in all types of actions and other projects as assigned. This position may also be responsible for assisting with training of new staff members.  Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws.

 

LOCATION: CASA GRANDE

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge needed:

·         Knowledge of word processing programs, legal terminology and legal forms.

·         Knowledge of service of process procedures.

·         Extensive knowledge of Arizona Rules of Family Law Procedures including court procedures and applicable time-frames.

·         The principles, concepts, practices, methods and techniques common to a modern law office.

 

Skills needed:

·         Typing 60 wpm.

·         Oral and written communication.

·         Interpersonal relationships.

·         Managing and handling a heavy work load under pressure with multiple deadlines.

 

Abilities needed:

·         Ability to work with interruptions and adapt to changing priorities.

·         Ability to work as part of a team.

·         Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information

·         Ability to work independently.

·         Ability to operate word processing programs for preparation of legal documents.

·         Ability to track and follow through on voluminous court actions in various states.

·         Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.

·         Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.

IDEAL CANDIDATE

·         Ideal Candidates will have extensive experience as a legal secretary or completion of a post high school legal secretary/paralegal-training program.

APPLICATION PROCESS

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

 

During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the AG’s Human Resources office at (602) 542-8056 or via e-mail at [email protected].  The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central, Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $27,111.00-34,250.00 

 

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