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Job Information
Job Title:  EXECUTIVE ASSISTANT 
Agency:  DEPARTMENT OF ECONOMIC SECURITY 
Job Reference ID:  59282 
Category:  ADMINISTRATIVE 
Grade:  19 
Posted Date:  10/16/2020 
Close Date:  10/21/2020 
Job Description



DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona

 

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.

 

Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.

 

EXECUTIVE ASSISTANT

Division of Developmental Disabilities (DDD)

400 West Congress Street, Tucson, AZ 85701

www.azdes.gov


Currently position post of duty is in Tucson but could be anywhere in Arizona

 

Would you like to be part of an amazing culture that helps Arizonans reach their full potential through temporary assistance? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

 

The Department of Economic Security, Division of Developmental Disabilities (DDD) is seeking an experienced and highly motivated individual to join our team as an Executive Assistant. This position is responsible for:

·         Works with manager to develop and implement strategies to ensure efficient day-to-day operations. Provides administrative & technical assistance to manager, Program Administrators and staff regarding work plans and operational strategies including divisional goals, objectives, accountability, and quality related to various projects.  Responds to inquiries from the public and private sector on manager's behalf.

·         Acts as liaison for the Division with DES Director's Office. Tracks and follows up on all assignments provided to manager.  Receives, assesses, assigns, coordinates, tracks, and finalizes resolution/response with manager or assigned staff & submits response as needed. Reviews & assesses project assignments providing manager with suggestions on coordination & assignment of staff.

·         Drafts various forms of correspondence from e-mails to formal correspondence for Deputy Assistant Director's or Assistant Director/Director's Office signature; Initiates/prepares business reports, directives, formal recommendations and solutions for resolution of problems as related to operations, policies, procedures, budget development, and strategic and organizational planning; Maintain electronic and hard copy files

·         Attends meetings statewide with or for manager & Division managers and/or their representatives. Meets with Federal, State, & local government officials, private agencies, & community groups. Takes and produces minutes and prepare agendas. Performs in-depth research making recommended changes for a variety of topics and areas including federal and state policies, programs, other state operations, operating deficiencies, etc…

 

Knowledge, Skills, Abilities:

·         Knowledge of procedure analysis and policy development

·         Knowledge of creation, development, writing and editing of high-level business communications (i.e., letters, memos, email and reports)

·         Knowledge of time management

·         Knowledge of basic accounting and budgeting concepts

·         Knowledge of standard office and administrative practices

·         Knowledge of data gathering, summarization methods, and report preparation

·         Skills in excellent oral and written communication skills including graphic presentation of information/data

·         Skills in establishing and maintaining effective working relationships including other governmental entities

·         Skills in high-level skills in analyzing, problem solving and decision-making

·         Skills in using Microsoft Office computer programs (i.e., Word, EXCEL, ACCESS, Outlook, SharePoint, Microsoft Project)

·         Skill in analyzing and comprehending complex issues by extracting and manipulating data from multiple and diverse resources (e.g., databases, articles, reports, etc.)

·         Ability to learn, interpret and apply Federal and State rules/regulations governing DES / DDD and personnel rules, policies, and procedures

·         Ability to provide professional executive level administrative and technical support in   program policy, development, and implementation

·         Ability to prioritize, adapt, multi-task and manage tasks and assignments

·         Ability to act as a liaison between higher executives, other employees, and inter- and intra- agency for the division

 

 

Qualifications:

·         Selective Preference: Combination of education and work experience showing three to five years of progressively higher-level executive or administrative responsibility with senior level management experience.  Experience in state government preferred. 

·          

Licenses and Certifications:

·         Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees

·         Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions

·         The position will require the possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.12). Individuals may be required to use their personal motor vehicle

 

Why Should You Apply?

 

We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.

 

-       Affordable Health, Dental, Vision and Life and Disability Insurance

-       10 holidays per year

-       Paid Vacation and Sick time off - start earning it your 1st day

-       Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)

-       Contribute to, and participate in the Arizona State Retirement System

-       Ride Share and Public Transit Subsidy

-       Career Advancement Opportunities

-       Tuition reimbursement

-       Opportunity to work remotely (home office) on an ad-hoc basis

 

Interested?

 

Apply through azstatejobs.azdoa.gov. For questions about this career opportunity, please call Brenda Vega at (520) 638-2684 or email [email protected]

 

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602 771-2909. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.  

 

Equal Opportunity Employer/Program ? Under Titles VI and VII of the Civil Rights Act of 1964 (Title VI and VII), and the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and Title II of the Genetic Information Nondiscrimination Act (GINA) of 2008; the Department prohibits discrimination in admissions, programs, services, activities, or employment based on race, color, sex, national origin, age, disability, genetics and retaliation. To request this document in alternative format or for further information about this policy, contact your local office; TTY/TDD Services: 7-1-1. ?Free language assistance for DES services is available upon request.

 

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $33,435.17-46,623.82 

 

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