State of Arizona :

OFFICE OF THE ARIZONA ATTORNEY GENERAL

The Arizona Attorney General's Office Child and Family Protection Division/Child Support Services Section is seeking an Administrative Assistant I.  This position is responsible for assisting with preparation of files for court hearings, logging in case files for team attorneys to review, scanning documents into our computer system and uploading information for storage.  Additional duties include processing incoming correspondence including legal documents from the process server and electronic minute entries; documenting and researching returned mail; assisting with timely scanning and data entry into the ATLAS case management system; picking up mail from the mailroom to sort and distribute, answering a multi-line phone system and transferring calls. Position is responsible for following routine office practices and procedures, updating and maintaining confidential information and handling a variety of correspondences, reports, notices and forms.

Location: 515 N. 51^st Ave., Phoenix, AZ 85043

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge needed:

·         Multi-line telephone systems

·         Microsoft Office software and a variety of databases and websites

Skills needed:

·         Excellent interpersonal skills and friendly demeanor

·         Strong customer service skills

·         Significant computer skills

·         Effective time management skills

·         Demonstrate clear communication orally and in writing

Abilities needed:

·         Ability to work with interruptions and adapt to changing priorities

·         Ability to work as part of a team

·         Ability to perform detailed work with a high degree of accuracy

·         Ability to exercise good judgment in safeguarding sensitive and confidential information

·         Ability to learn basic legal terminology

·         Ability to learn a variety of computer programs

·         Ability to accurately input documentation into case management system

·         Ability to work independently

·         Ability to analyze and resolve average difficulty problems

·         Ability to plan, analyze and coordinate a variety of activities and establish appropriate priorities

·         Ability to interact positively with client, public and co-workers

APPLICATION PROCESS

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.  During all phases of the selection process, people with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the AG’s Human Resources office at (602) 542-8056 or via e-mail at [email protected].  The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division 2005 N. Central, Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.