Chief People Office :

 

Job Information
Job Title:  Procurement Specialist 
Agency:  DEPARTMENT OF HEALTH SERVICES 
Job Reference ID:  59684 
Category:  BUYERS AND PURCHASING AGENTS 
Grade:  20 
Posted Date:  11/05/2020 
Close Date:  11/11/2020 
Job Description

The Procurement Specialist with be involved in coordinating and assisting all Division purchasing and procurement needs through state and agency specific contracts. This position is responsible for completing all types of procurements, including Request for Quotations, Invitation for Bids, and Contract Amendments. The Procurement Specialist will also assist in training agency personnel on the use of existing contract and the purchasing procedures specific to the computer based system used by the Department.




ARIZONA DEPARTMENT OF HEALTH SERVICES

 Promoting Health and Wellness for all Arizonans” 

Procurement Specialist

Division of Planning & Operations/Bureau of Financial Services

Location: 150 N. 18th Ave. Phoenix, AZ 85007

 

COME WORK WITH US!  The Arizona Department of Health Services is hiring passionate and dedicated individuals looking to make a difference in the public health industry.  We offer a robust benefit package, including the ADHS Student Loan Assistance Pilot Program, where eligible employees can receive up to $200 per month for their outstanding student loans.  Come check us out and see how you can make a difference in the lives of all Arizonans.

 

To learn more about ADHS CLICK HERE

JOB SUMMARY

The Procurement Specialist with be involved in coordinating and assisting all Division purchasing and procurement needs through state and agency specific contracts. This position is responsible for completing all types of procurements, including Request for Quotations, Invitation for Bids, and Contract Amendments. The Procurement Specialist will also assist in training agency personnel on the use of existing contract and the purchasing procedures specific to the computer based system used by the Department.

 

What will I be doing in this job?

-    Writes, solicits, evaluates and recommends awards of solicitations for the Department's needs

-    Coordinates needs with end users and develops technical, complex specifications

-    Creates solicitation documents- distributes, advertises, and responds to questions related to the solicitation

-    Performs informational meetings as necessary and conducts public solicitation openings.

-    Conducts evaluation committee meetings; Evaluates offers, including clarifications, presentations and Best and Final Offers

-    Recommends for award contracts, including securing required documentation.

-    Provides purchasing expertise and services including, but not limited to- obtaining quotes, reviewing purchase requests, working with staff to clarify requirements, developing specifications, and tracking/following-up as necessary to ensure the proper receipt of goods and services.

-    Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority

-    Administers contracts and requests contract extensions as well as authorizing price increases, processing amendments, conducting meetings, post award meetings, conflict resolution, and file Reviews.

-    Acts as the main information source for end users: Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned.

-    Updates and monitors databases that track contracts and agreements.

-    Verify adherence to contract or agreement terms/conditions and identifies potential problems or conflicts and solve or recommend solutions.

-    Answer questions or find information for agency staff, the public, contractors and vendors.

-    Investigate and resolve problems of contract performance to ensure contract compliance.

-    Notifies vendors of errors/noncompliance, writes vendor performance deficiency reports, and creates/manages amendments to current contracts and agreements.

 

What does this job require?

-    Knowledge of Federal and State procurement laws and statutes as well as funding rules and regulations.

-    Familiarity with contract language, contract management, and contract negotiation.

-    Knowledge of principles, theories, processes of governmental contracting and agency program/project policies and procedures.

-    Knowledgeable in accounting practices and the analysis/reporting of financial data.

-    Familiarity with methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics and business mathematics.

-    Experienced with computer operation including software applications used to process, store and tabulate information or data.

-    Knowledge of Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

-    Experience in Evaluating and analyzing programmatic and fiscal data and maintaining complex record keeping systems.

-    Ability to learn, interpret and apply Federal and State laws governing assigned program areas.

-    Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups.

-    Prepare and analyze technical specifications and bids.

-    Ability to manage several, shifting priorities simultaneously.

-    Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

 

 

Qualifications?

The ideal candidate will have:

-     Bachelor's Degree in Business or related field and 2 year of procurement experience. Preference will be given to candidates with governmental experience.

 

Licenses and Certifications?

 

-       Driver's License

 

Driving is required for State Business.

-       Employees who drive on state business require possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment.  Employees who drive on state business are subject to driver’s license checks, must maintain acceptable driving records and must complete any driver training (See Arizona Administrative Code R2-10-207.11).

 

To submit your resume click the APPLY NOW button below

BENEFITS

The State of Arizona provides an excellent comprehensive benefits package including:

 

- Affordable medical and dental insurance plans

-   Paid vacation and sick time

-   10 paid holidays per year

-   Wellness program and plans

-   Life insurance

-   Short/long-term disability insurance

 

-  Defined retirement plan 

-Award winning Infant at Work program

-  Credit union membership

-  Transit subsidy

-  ADHS Student Assistance Pilot Program

 

CLICK HERE for more information on State benefits

 

                   

ADHS Mission

To promote, protect and improve the health and wellness of individuals and communities in Arizona.

 

ADHS Vision

Health and Wellness for all Arizonians

 

 

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

 

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.

 

Having trouble applying for this position?

Email [email protected] or call 602-542-4700 for assistance.

 

 
Position Requirements
Position Level:    Hours:   
 Work Arrangement:     Employment Type:   
Hourly Rate:  $0.00 / per hour  Salary:  $0.00-51,000.00 

 

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