Chief People Office :

Arizona Department of Administration

Delivering results that matter by providing best in class support services.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  State employees are highly engaged, collaborative and embrace a culture of public service. 

Limited Delegation - Agency, Boards, & Commissions Contract Associate

State Procurement Office

100 N. 15th Avenue

Phoenix, AZ 85007

www.azdoa.gov

JOB SUMMARY:

TheLimited Delegation - Agency, Boards, & Commissions Contract Associate will support the State Procurement Office's (SPO) strategic efforts to strengthen its limited delegation - Agency, Boards, & Commissions support program.  The Limited Delegation - Agency, Boards, & CommissionsContract Associate will provide a variety of critical customer support services to limited delegation and small agencies, including but not limited to: training, coaching, troubleshooting, strategic planning, and compliance assistance.  Additionally, the Limited Delegation - Agency, Boards, & Commissions Contract Associate will be responsible for the development, management, and administration of Limited Delegation - Agency, Boards, & Commissions solicitations and resultant contracts.  This position gives support at the associate level.  This position will play a critical role in furthering SPO's vision to be the number one procurement office in the nation, where adding value is the norm, and customer service is second to none.

JOB DUTIES:

• Liaison and SPO contact for Limited Delegation - Agency, Boards, & Commissions (including training, coaching, strategic planning, compliance assistance, and other various customer service functions)

• Single agency and limited delegation agency solicitations

• Administration of single Limited Delegation - Agency, Boards, & Commissions contracts

• Other duties as assigned as related to the position

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

• State and federal statutes and rules related to government procurement activities and contract administration

• Best practices to determine appropriate sourcing strategies/methods

• Lean tools and methods 

• Effective negotiation techniques

• Supply chain, logistics, and resource management 

• Methods of conducting research

• Effective techniques of relationship management 

• General accounting practices as they relate to contracts and vendors

• Source of supply, local and national markets, and pricing trends

Skill in:

• Developing and implementing various sourcing strategies based upon business' strategic goals/objectives 

• Interpreting applicable laws, rules, policies, and procedures

• Conducting data analysis to produce effective and accountable contracts Developing and maintaining customer and supplier relationships 

• Negotiating contractual terms and conditions

• Developing effective monitoring and reporting tools to ensure terms are adhered to

• Communicating effectively with a wide range of customers, internal stakeholders at all levels, and suppliers 

• Interpreting business issues and recommending solutions/best practices

Ability to:

• Develop and implement strategic sourcing strategies

• Establish and maintain effective customer and supplier relationships

• Develop and implement various monitoring strategies to ensure accountability

• Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations

• Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

SELECTIVE PREFERENCE:

• Bachelor's degree in supply chain management, business, or other closely related field

• Public procurement experience

PRE-EMPLOYMENT REQUIREMENTS:

Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment.  Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).   

BENEFITS:

The Arizona Department of Administration offers a comprehensive benefits package to include: 

• Sick leave

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS). 

• Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US:

• If you have any questions please feel free to contact Shelia Wiggins-Wayne at [email protected] or 602-542-4769  for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-542-5482.   Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.